Data Protection            Health & Safety            Insurance            Safeguarding

Social Regulations

Data Protection

The General Data Protection Regulation and the Data Protection Act 2018 requires the Peterborough Diocesan Guild of Church Bellringers (the Guild) to ensure that all persons about whom personal information is kept, whether on a computer or as part of paper records, are aware of the information kept and the purpose for which it may be used.  Please note that the information which you provide to the Guild will, with your consent, be held on a computer and may also be held in a manual filing system.  This data will be processed by the Guild as follows:

The information may be included in Guild newsletters and other Guild publications. This includes the Annual Report which is circulated to members and is available on request to other ringers.  Copies are supplied to the Diocese of Peterborough, some public libraries and to the Central Council of Church Bellringers.  Details of peals rung for the Guild will be published in The Ringing World and reproduced in the Guild’s Annual Report.

If you are, or become, a tower correspondent or an officer of the Guild this information may with your consent also be published on the internet web pages of the Guild.

If you wish to obtain a copy of the data held, a description of the purposes for which it is being processed, description of any potential recipients, or any information as to the source of the data, please contact the Guild Secretary. Please note that the Guild is entitled to charge a statutory fee, currently not exceeding £10, for the provision of this information.

Please complete a Data Protection Consent Form to confirm your consent to your personal data being processed in the manner set out above and as necessary for the purposes of the legitimate interests of the Guild, subject to the restrictions indicated on the form for the specified items of data.

The form needs to be signed. It can be forwarded electronically so long as it is attached to an email showing your personal email address, thus authenticating it. 

If you are a tower correspondent and you decide not to allow your details to be printed in the Annual Report, please supply the name of an alternative contact, and pass on the consent form to him or her for completion.


General Secretary

November 2018


Health & Safety

The Health and Safety at Work etc Act 1974 applies only to organisations which are employers and to people who are employed.  The Guild is not an employer and has no employees. Requirements under the act, such as the production of risk assessments, are thus not mandatory.  However the Guild recognises that it is good practice to demonstrate a duty of care by providing advice and training for its activities.

Samples of risk assessments for ringing situations are provided on the Guild’s website (here as .pdf or here as .docx).

It is recommended that first aid kits be available whenever ringing or bell maintenance is being undertaken.

It is recommended that the best postcode and road name is displayed for use in the event of a 999 call out to guide emergency services to the appropriate door.


Approved GMC 10/3/18



Insurance

Under Civil Law, individuals have a duty of care while performing any activities that could foreseeably harm others.  If anything goes wrong, it is possible for a claim to be made for damages under Civil Law. For such a claim to succeed, the claimant must show that the defendant breached the duty of reasonable care. 

The Guild holds public and product liability insurance with Ecclesiastical Insurance Office plc, policy no. 07/CBP/9100712, schedule here, which indemnifies officers and members for any legal liability to pay damages up to £5,000,000 (from September 2018) for any accidental injury to any person and accidental damage to any material property. Insurers will not refuse to pay a claim if there was a breach of instructions.

The Guild does not hold any personal accident insurance.

Approved GMC 10/3/18.  Upgrade to £5m from £2m added 5/8/18 and used in 2018 Report.

See also:

·         Guidance note from the Central Council of Church Bellringers (CCCBR).  The CCCBR is in annual dialogue with the Ecclesiastical Insurance Company which is a major insurer of Church of England buildings. The notes of the most recent meeting are here.

  •   Insurance and Bell Ringing - article written by Marcus Booth of Ecclesiastical Insurance and published in ART WORKS May 2019.

·         Liability insurance for bell ringers (Notes provided by Ecclesiastical Insurance Group)

·         Liability insurance for bellringing outings and see the note near the bottom of the screen with a link to an outing risk assessment form.

·         Insurance Implications of Leaving Bells "Up" 

·         Open tower days (Information leaflet by Ecclesiastical Insurance)

·         Risk Assessment - two examples of a risk assessment, compiled specifically for a church bellringing environment.  Another sample is available here.      




Safeguarding

of Children and Vulnerable Adults

The Diocese of Peterborough is implementing ‘The Church of England Practice Guidance:  Safer Recruitment’ throughout the diocese. Each Parochial Church Council has to implement these procedures, including appointing tower captains and other volunteers.  All towers with bells in the diocese, including those under the protection of the Churches Conservation Trust (CCT), will be covered.  Local bands should familiarise themselves with the host tower requirements.

Through the Diocese, the PCC is responsible for obtaining free, DBS (Disclosing and Barring Service) check certificates for those carrying out face to face training of juniors and transporting juniors as a formal arrangement.   A certificate can be used by ringers throughout the Diocese of Peterborough, not only in the initiating parish.

Everyone holding a DBS certificate should undertake safeguarding training and renew every three years. Procedures for this are being set up by the Diocese.

The Guild recommends these minimum guidelines at any ringing event:

Children should be accompanied to Guild and Branch ringing events by DBS checked members of their local team or their parents.

 An attendance list is kept at ringing events.

 Two members are present, at least one will have a current DBS.

 Touching should only be that appropriate for teaching and in an emergency.

 If any ringers have concerns regarding safeguarding of children or vulnerable adults, they need to report it to the Diocesan Safeguarding Adviser, who will deal appropriately with any reports concerning ringers and will communicate with any parishes on a need to know basis.

If there is concern of immediate danger to a child or vulnerable adult, telephone 999 (Police)

A vulnerable adult is a person aged 18 or over, who is or may be in need of community care services by reason of disability, age or illness; and who is or may be unable to take care or unable to protect him or herself against significant harm or exploitation.  

A child is anyone who is under the age of 18.

Approved GMC 10/3/18.  

Page added 24/11/18  Page name changed from Data Protection to Social Regulations 2/3/19 and Safe Ringing items added.   Last updated 12/7/19







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